NEW LISKEARD GOLF CLUB
SUNDAY NOVEMBER 28, 2010
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
Present: Jeff Stanley, Claude Denomme, Al Jamieson, Clarence Sparling, Brian Flaxey, Wayne Moar,
Reynald Rivard, Ruth Shepherdson, Wayne Green, Diane Aquino, Larry Aquino, Bruce James,
Alf O=Reilly, Gab Falardeau, George Kemp, Mike Bonnah, Pat Elliot, Ross Latter,
Chuck Needham, Penny Graydon, Joe Marsh.
1. The meeting was called to order at 2:05 pm
a. Quorum 21 members
2. a. Minutes
a. Approval of minutes from annual meeting November 29, 2009
i. Moved by: Alf O= Reilly
ii. Seconded by: Claude Denomme
b. Business arising from the minutes
i. Nil.
CARRIED
b. Agenda additons
- Nil
3. President=s Report: See attached
4. Committee Reports: See attachments below
Clubhouse report presented by Penny Graydon.
- There was a question raised about what is going on with clubhouse rentals?
- Penny stated that we are not really set up for rentals in the off season.
To be competitive we charge $200.00 per rental and it costs us $100.00 for
cleaning so we make $100.00 less expenses, so it isn=t worth it.
All rentals that are already in place will take place and cleaning is arranged
to support them but we are not booking any more.
- The lease that we have in place for the clubhouse was only for the 2010 golf season.
We are now looking for perspective operators for next golf season.
The goal is to have the lease agreement for next year in place by the end of January.
Financial report presented by Ross Latter.
- We made $40,000.00 this year.
- A large part of the accounts payable are a result of the 5 year memberships.
- A question was raised about why the numbers from last year didn=t really
line up with this year? It was explained that is because we changed accountants this year.
Next year it should be better.
- We saved an additional 12 % on our fertilizer purchase for next season by
paying for it when it was delivered.
- Addressing the Fire Marshall=s report will cost approximately $10,000.00.
- Equipment leases will come due and buy outs.
- Yes, we have turned the corner financially but we are not out of the woods yet.
- Membership costs for 2011 will include HST.
- Green fee revenue increased but membership revenue was down.
- Wayne Green stated declining membership is the problem that will have to be overcome.
- Larry Aquino suggested that maintaining members is easier than attracting new members.
- Membership report presented by Joe Marsh.
- A question was asked about why combined memberships were not offered this year.
Joe Marsh stated that the board decided to go with a reduced green fee arrangement with
Haileybury,
more options at a reduced rate.
- Pro Shop report was not available due to unforeseen circumstances but will be posted
on the web site with the minutes.
- Al Jamieson asked do we really need 31 carts, each cart must make $1,500.00
per year to make it viable? Yes, each time we have a tournament all carts are rented
and last season we made $1,800.00 per cart.
- Tournaments did well last year but we can=t directly compare with the previous year
because they are now accounted for differently.
- It was suggested that staff wear name tags.
- Larry Aquino suggested that there be a bag drop area set up.
Greens report was unavailable due to unforeseen circumstances but will be
posted on the web site with the minutes.
- Diane Aquino asked why do we close so early in the season?
- Brian Flaxey explained that there are a number of things that must be done to protect
the course and the equipment over the winter. As well with the reduced opportunity
for revenue in late October it is not worth paying the staff so the course officially closes 15 of October.
- Wayne Green asked if we could cut back on the maintenance costs of the
course by only cutting a couple of times a week instead of everyday?
Brian explained that the Greens get well program is nearing completion and the
extra costs associated with that are as well. However, the course must be
maintained at a certain standard to attract green fees and members.
- Talks have started with the greens staff and pro shop principles and hope to have
these negotiations completed by the end of January.
- Wayne Green stated that the board did a very good job of turning things around this year.
He also thanked the pro shop staff for a job well done.
Planning report presented by Mike Bonnah
- Mike Bonnah stated that Peter Snowdon should be congratulated on the fine job he
has done on the web site, so log on and take a look at www.nlgc.ca
Motion to accept the committee reports as presented
a. Moved by: Wayne Moar
b. Seconded: by Diane Aquino
CARRIED
5. Election of Directors: 12 required for the Board
The following current board members accepted renomination.
Joe Marsh, Brian Flaxey, Chuck Needham, Mike Bonnah, Ivan Dewar, Pat Elliot,
Darrell Christo, Ross Latter.
The Nominations were opened:
Larry Aquino nominated Diane Aquino - accepted
Ross Latter nominated Jeff Stanley - accepted
Motion to close the nominations
Moved by Brain Flaxey, seconded by Claude Denomme
CARRIED
- The number of nominations did not exceed the board limit of 12 so there
was no requirment for an election.
6. Other Business
- Ruth Shepherdson asked the board if the decision, to change timings on the
second day of the club championship that negated her opportunity to participate,
was a board decision? Chuck Needham said he was sorry that Ruth didn=t get to
participate but it was not a board decision to change the timings.
7. Motion to Adjourn
Moved by Brian Flaxey that the AGM be adjourned at 2:50 PM.
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
To all members, this has been a really great year. Mother Nature was kind to us.
She let the sun shine so we could have a successful season.
My thanks go out to Corey Phillips and Ivan Rivard again this year.
With the expertise of Corey and the work of Ivan and his staff put in to the course,
it is headed in the right direction to being one of or if not the best course in the north.
I would also like to thank Bruce Helbig for the great work in the pro shop this year.
Bruce and his staff worked really hard for the member.
I would like to thank the executive for all the work they did to help out with the course.
We are still a long way from our plan to be debt free, but I feel we are moving in the right direction.
With a little help from Mother Nature for next year, it would go a long way in helping us.
One more thing that I would like to say on a very sad note is the passing of long time member
Don Shepherdson. I only knew Don for a short time but I would like to consider him a friend.
To me he only had what was best for the course in his heart. We will all miss you Don.
Thank You
Signed
Chuck Needham
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
It took a little time to get our act together this past Spring. It wasn=t an easy decision to lease
out the clubhouse operation for the season. But for so many years we have lost a lot of money
operating the clubhouse on our own. We looked at running it daily with reduced hours and a
limited menu, considered opening only for men=s nights, ladies= nights and tournaments and we
looked at catering those events and ultimately leasing the facility out.
The driving factors that led to leasing it out were:
- We needed to limit our losses (we could not sustain another $30,000.00 loss)
- We had no one with restaurant management experience to look after staff, inventory,
food preparation and alcohol ordering and sales (yes, it is probably possible to run it
ourselves and at least break even but that requires the right person at the helm and so far we haven=t
found that person for what we are able to pay)
- We wanted the clubhouse open daily for our members and visitors.
Having already accepted Zantes= bid for catering meals, it made sense to pursue a lease
arrangement with them. So in June, Zantes agreed to lease the clubhouse providing
daily service for the season. Overall it went well and it is our recommendation that we
outsource the operation of the clubhouse again next year, and explore long-term and even
year round lease arrangements with interested parties.
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
NEW LISKEARD GOLF CLUB
FOR THE PERIOD ENDING NOVEMBER 23, 2010
November 2010 December 2009
REVENUE
Members 172,391 201,751
Green Fees 157,333 110,087
Driving Range 12,284 18,782
Tournaments 90,875 38,837
Pro Shop 46,640 52,735
Clubhouse 20,739 123,235
Grants & Donations 18,794 7,938
Other Income 30,859 5,824
TOTAL REVENUE 549,915 559,189
EXPENSES
Course 250,867 234,269
Pro Shop 109,098 162,435
Clubhouse 67,762 143,524
Administration 76,688 64,001
Tournaments 3,527 18,681
TOTAL EXPENSES 507,942 622,910
NET INCOME (LOSS) 41,973 -63,721
*Please note that the comparative figures are not assembled on the same basis!
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
NEW LISKEARD GOLF CLUB
AS AT NOVEMBER 30, 2010
November 2010 December 2009
ASSETS
Cash -45,063 -29,703
Inventory 9,840 17,704
Accounts Receivable 342 7,932
Prepaid Insurance + other 18,809 9,481
TOTAL ASSETS -16,072 5,414
LIABILITIES
Accounts Payable 28,659 72,138
Bank Loan 160,000 180,000
188,679 252,138
EQUITY
Opening Balance Equity -246,724 -183,005
Net Income (Loss) 41,973 -63,719
-204,751 -246,724
TOTAL LIABILITIES & EQUITY -16,072 5,414
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
GOLF NEW LISKEARD CLUB MEMBERSHIP 2010
2010 2009 +/- prev. yr.
Adult/Out of Town 92 110 (18)
Under 29 Adult 4 1 3
1st time member 24 19 5
Returning former member
(not a member last year) 24 0 24
------ ------- -------
144 130 14
Couples (22) 44 (27) 54 (10)
Corporate membership (4) 8 (9) 18 (10)
Student membership 8 2 6
Junior membership 25 43 (18)
Associate membership 0 10 (10)
-------- -------- ---------
Total Membership 229 257 (28)
Life Membership 9
Driving Range Membership 43
Club Storage 37
Power Carts Rental Seasonal 32
Power Carts Grandfather 8
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
It was a super year with improved service and a renewed vitality evident in the customer service
delivered by all staff. The old nine is now the front nine again and customers seem to be
happy with the change. We reduced our inventory levels and are streamlining our stock to include
mainly consumable items, balls, tees etc., and not tying up cash in high end clubs.
Year end inventory was greatly reduced to provide less reliance on borrowing for the winter months.
Mr Helbig and his staff are to be congratulated on a job well done.
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
Once again, with the help of CJTT and The Temiskaming Speaker, we were able to
promote all our events each week with the results to follow. Other expenses in this area were negated,
with only employee positions advertised at the beginning of the year.
We will be stepping up marketing of our Hole Sponsorship opportunities to improve our advertising income in 2011.
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
As you well know, the 2010 golf season has been a great year. The season started a month
earlier than usual and the weather co-operated all season long (except Men=s night).
Condition of the course was probably the best ever. Thanks to the hard work of Corey Phillips,
Yvon Rivard and their staff, Phil, Abbey, Nelson, Doug, Mathew and Lindsay.
Also many thanks to the people who donated their time, equipment, and materials to the club:
Pedersen Construction, Grant Fuels, Clarence Sparling and to Penny and her crew for adding their touch to the course.
There are still many things we would like to do to upgrade our course to become one of the nicest in
New greens mower
New top dresser
Leveling of trees
Tree planting
In conclusion, we can only hope that Mother Nature will be as nice to us in the future as she was in 2010.
I would like to take this opportunity to thank everyone for their positive comments on the
course this past season, it was greatly appreciated by me and all the greens staff.
Hope winter is short and see you all in 2011.
Annual Meeting
President=s Message
Clubhouse Report
Club Membership 2010 Pro shop Report Advertising Report Annual Greens report Planning Report
Our Mission Statement is: ATo provide a first class golfing experience at an affordable
price and to grow the game of golf in our community@.
Our number one priority remains financial independence and we did make significant strides
towards this goal in 2010 through re-structuring, increased revenues and reduced costs. However,
if we want to achieve it we must remain vigilant. For the next five years our financial objectives include;
paying our bills when they come due (largely achieved with full payment of property taxes),
eliminate our reliance on borrowing (from members or the bank),
reducing our long term debt (currently we owe $160,000.00 and our paying $20,000.00 per year
on the principal) and if there is any left over provide funding for capital improvements and equipment replacement.
In 2011 all fees and services will be subjected to the Harmonized Sales Tax (HST) and although it is not
our intention to raise our rates in 2011 our members will see an 8 % increase due to the HST.
For example an adult membership in 2011 will cost $800.00 plus $104.00 HST for a total of $904.00.
It is important to note that not one penny of the extra cost incurred by our members is going to our club,
for that, you can thank Dalton McGuinty. In the subsequent years to come we anticipate modest
increases but will do all we can to keep these future increases to a minimum. We are continuously
looking at ways to attract new younger members and fully intend to continue with the discounted
rates for new members and those aged 21 - 29.
The number two priority is to continue our Greens Revitalization Program to ensure the long term health a
nd survivability of our greens . We are entering our third year of this program and are starting to see some
promising results. Our focus remains the greens but if they continue to improve we may be able to shift some
resources to improving our tees and fairways.
In the Clubhouse we will continue to lease out the bar and kitchen in order to provide our membership with the
services at a known cost. Discussions on how to improve this arrangement are on going and as well, the feasibility
of a long term lease is being examined.
The Pro Shop is also striving to improve the services it provides to our membership and the public at large.
For the next season we plan to expand the number of demo days and carry equipment by Callaway,
Cobra and
Our revamped web site (www.nlgc.ca) has received rave reviews and we had a total of 4,662 hits
between 01 April to 04 October. Further improvements that are planned include; correcting the
front and back nines in the virtual tour, creating a page for honorable mentions such as holes in one,
considering options for the bulletin board and investigating the viability of online credit card transactions
hosted through a financial institution.