NEW LISKEARD GOLF CLUB

MONDAY FEBRUARY 16, 2009

CHAMBER OF COMMERCE 6:30 PM

Present: Brian Flaxey, George Beasley, Alvin Willard, Richard Beauchamp, Mike Bonnah, Kathy Denomme, Joe Marsh, Penny Graydon, Chuck Needham.

Regrets: Bill Johnston, Gab Falardeau

Non - Directors: Steve Polyblank.

1. Meeting called to order 6:32 PM

2. Additions to the agenda:

3. Adoption of the January Minutes

a. Moved by George Beasley, seconded by Richard Beauchamp.

CARRIED

4. Business arising from the minutes;

- Signing authority to remain the same as last year.

- John Wilson only requires the club for the rehearsal party on the Friday of the long weekend in September, details TBD.

Reports:

Greens

- Plan is to clear the snow off of the greens in mid March.

- Volunteers may be required to assist in snow removal.

- Application for water permit progressing.

Pro Shop

- budget projections for 09 were presented.

- expected revenues $409,000.00.

- expected expenses $115,000.00.

- prizes for men’s night not to be paid for by pro shop.

- discussions were held on how to account for tournament prizes.

- merchandise order being prepared.

Clubhouse

- Discussions continued on providing this service in house or catering.

- The board consensus was to provide the service in house.

- Discussions were held on who should manage the clubhouse, do we need a separate manager or can the operations manager do both.

- It was identified that the cash register in the clubhouse was antiquated and inconsistent with the prices in the Pro shop.

- It was also determined that labour costs were too high due to inappropriate staffing levels.

- Floor measurement for the carpet replacement, 2,100 square feet.

Tournaments

- Format for men’s night to continue same as last year, format to be put on calender.

- President’s letter to include membership rates, volunteer group and calender (if ready) to be mailed out 10 March 2009.

Advertising

- Advertising for seasonal staff should commence immediately.

Planning

- Identification of physical components of the club has started.

- The list of components will be transferred to a spreadsheet and costs will be assigned each item.

- It is envisioned that the initial set up of the spreadsheet will be labour intensive but the maintenance of it shouldn’t be too hard.

- Capital projects and course improvements will also be a large part of the planning committee responsibilities.

- projects recommended for this year at an identified cost of $2,700.00 are;

- City water to clubhouse ($500.00).

- Set up of a greens nursery ($1,000.00).

- Tree planting if and when trees become available.

- Replacement of the outhouses with Porta potties.

- Stump removals ($700.00).

- Scoreboard repair ($500.00), relocation was discussed but it was decided that it was not required. The ladies tee could be an option.

- Planters on the tees. (to be done by volunteers)

- Entrance enhancement (to be done by volunteers)

- Clubhouse carpet replacement ($20.00 per member)

- Penny has also volunteered to produce a periodic newsletter for club members.

Membership

- A lot of discussion went into whether or not rates should be raised at all for this upcoming season since last year was such a bust.

- There were discussions on how to attract new members and the profitability of memberships versus green fees, It is understood that there has to be a balance since you need a certain membership base in order to operate.

- Corporate memberships, keep current packages but allow corporate members to purchase additional passes in smaller bundles.

- Motion to increase 2009 rates by 2.5%.

Moved by Joe Marsh, seconded by Alvin Willard

CARRIED

- Motion to offer a one time only new individual membership at a reduced rate of 70% of the full membership cost.

Moved by George Beasley, seconded by Penny Graydon

CARRIED

Motion to accept the committee reports.

Moved by Joe Marsh, seconded by Richard Beauchamp.

CARRIED

New Business

- The computer for entering your scores and maintaining the handicap system must be looked at. Last year it was down more than it was working and it has the front and back nines reversed.

- This year will be the 40^th anniversery for the Civic.

- Men’s night will be held on July 1^st.

Motion to adjourn.

Moved by Brian Flaxey that the meeting be adjourned at 9:10 PM.

The next meeting is scheduled for 16 March 2009 at 6:30 PM at the COW.